Billing and Payments

Service Hours

Business Services Hours:

8:00-4:30 Monday-Friday
Summer:
7:30-4:00 Monday-Friday

Cashier Hours:

8:00-4:00 Monday-Friday
Summer:
7:30-3:30 Monday-Friday

Billing and Payments

Refunds

Dates and percentages listed below are for complete withdrawal from the University. There are no refunds on partial withdrawals after the free add/drop period.

Complete withdrawal from Fall and Spring Semesters

For students who drop all courses for fall or spring semester, refunds are according to the following schedule:

FALL 2014
SPRING 2015
100% refund
Aug. 25 - Sept. 1, 2014
Jan. 12-19, 2015
75% refund with a W
Sept. 2 - Sept. 8, 2014
Jan. 20-26, 2015
50% refund with a W
Sept. 9 - Sept. 15, 2014
Jan. 27-Feb. 2, 2015
25% refund with a W
Sept. 16 - Sept. 22, 2014
Feb. 3-9, 2015
No refund after
Sept. 22, 2014
Feb. 9, 2015

Complete withdrawal from Summer Sessions and Intersession

Summer is considered one term. For students who drop all courses for the entire term (intersession, first summer session and second summer session) refunds are according to the following schedule:

SUMMER SESSION
Sessions less than 3 weeks
Sessions between 3 and 10 weeks
100% refund
1st Business Day of Term
1st and 2nd Business of day of Term
100% refund with a W
3rd through the 5th Business day of Term
50% refund with a W
2nd and 3rd Business Day of Term
6th through the 10th Business day of Term
No refund after
3rd Business Day of Term
After the 10th Business day of Term

For more information:

Withdrawals and Return of financial aid funds

Return of Title IV Federal Financial Aid

If a student is eligible for federal financial aid (Title IV) and he/she withdraws from school during a period of enrollment, he/she is entitled to aid based on the percentage of the period of enrollment he/she attended. When a student withdraws, the school is required to determine the amount of the federal financial aid the student has earned. If a student has been disbursed unearned aid, he/she must repay it. If a student has earned aid which has not been disbursed, he/she is eligible to receive those funds as a post-withdrawal disbursement. If any funds are remaining after the return of Title IV aid, they will be used for repayment obligations for St. Cloud State University funds, State funds, and other private sources. If an unpaid balance exists, all aid sources will be repaid before any funds are returned to you.

Return of Non Title IV Federal Financial Aid

Refunds of Institutional funds less any federal Title IV aid funds are subject to be returned to State and Local aid programs which require a return of funds. The funds are returned according to the ratio of the aid program award to the total Non-Title IV Aid package.

Policy

Student accounts will be reviewed on a bi-weekly basis to determine if any are in withdrawal status. The University will return ineligible federal financial aid to the originator within three days of the review and determination.

Procedure

Total Withdrawals:
Student accounts will be queried for withdrawals every two weeks. Students in withdrawal status will have their aid reviewed to determine their entitlement amount of the federal financial aid. Students who have been disbursed unearned aid will be sent a billing and letter explaining they are required to repay it. If the student is unable to repay immediately, the University is obligated to return the funds to the originator, and collect reimbursement from the student. The University is allowed to establish a repayment plan with the student, not to exceed two years.

Non-attendance:
At the end of each term, student grade records will be queried for students who received all failing grades or no grades (incompletes) for the term. This list will be reviewed to determine whether any of the students received federal financial aid for the term. If a student earned all failing or all incomplete grades and received federal financial aid, the student’s instructors will be contacted to determine the dates of class attendance. If the student did not attend beyond the 60% completion date, the attendance dates will be used to determine the percent of eligibility. Students who have been disbursed unearned aid will be sent a billing and letter explaining they are required to repay it. If the student is unable to repay immediately, the University is obligated to return the funds to the originator, and collect reimbursement from the student. The University is allowed to establish a repayment plan with the student, not to exceed two years.

Tuition Refund Appeal

Tuition refunds are considered through an appeal process administered in Business Services. Refund appeals must be submitted within 45 days of the end of the term for which a refund appeal is being requested. Summer term appeals must be no later than September 25th of the next academic year.

If you have medical or psychological issues as reasons for an academic appeal, it is not necessary to supply full medical records. Please use the form below to give permission and to request provider documentation of the extenuating circumstances cited in your request for appeal.

Note: An Academic Appeal must be granted prior to submitting a tuition refund appeal form.

Submit completed forms with required documentation to SCSU Business Services, AS 123, 720 4th Ave S, St. Cloud, MN 56301.

Online-Distance Learning Students Fee Refund Request Form

Some online/distance learning student courses require the payment of Student Union/Activity fees defined as: Student Union Operating, Student Union Debt Service, Student Activities, Health Services, Athletics, MSUSA, and Technology fees. Students who live out of state and are taking only online courses are eligible for a waiver of all the above fees except for the MSUSA and Technology fees.

 

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