Retention Schedules: Business Services - Purchasing
Records Type
Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Paid bill files
Agency Schedule Number: 013-022
Item No.: 3
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 10 years, then dispose.
Effective Date: March 2013
Revision Date: NA
PCS authorizations
Agency Schedule Number: 013-022
Item No.: 2
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain current year plus 3 years until superseded, then dispose.
Effective Date: March 2013
Revision Date: NA
Purchasing card authorizations
Agency Schedule Number: 013-022
Item No.: 1
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain current year plus 3 years until superseded, then dispose.
Effective Date: March 2013
Revision Date: NA
Purchasing card statements and receipts
Agency Schedule Number: 013-022
Item No.: 4
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 10 years, then dispose.
Effective Date: March 2013
Revision Date: NA