This checklist has been developed to identify issues that need to be addressed prior to an overnight outdoor event in order to receive approval. This checklist is used in addition to the St. Cloud State University's Use of Outdoor Space policy related to overnight events and issues.

The mall and front porch areas adjacent to and reserved by Atwood Memorial Center may be requested for overnight use via the space request and scheduling procedure in EMS. The request for space should be submitted at least 14 days prior to the proposed event date. Once the request for space is made, the reservation will be on "hold" status until all the following criteria have been met and the event is approved by Atwood Administration, Facilities Management, and Public Safety.

Criteria to be met before the event can be approved include:

• Public Safety must be contacted with the dates and details of the proposed event to determine the level of risk associated with the event and to determine the level of security required.
• Adequate restroom facilities must be secured for the anticipated size of the event by one of the following options:
  • Requesting approval from an adjacent building on campus with restroom facilities, and covering the costs of keeping the building open, or
  • Renting or securing an adequate number of portable restroom facilities that can be delivered and set up on-site (removal and cleanup must also be addressed), or
  • Arranging for a vehicle (and parking) and drivers to shuttle participants to nearby, off-campus restroom facilities as needed.
• If a portable heating source is to be used, it must be approved by the Office of Risk Management and Safety.
• Noise levels must be kept within the acceptable limits identified by the City of St. Cloud.
• Arrangements must be made to ensure proper communication with Public Safety during the event, and to have an emergency response plan in place.
• Arrangements must be made to educate participants on the risk management practices to be followed.
• Arrangements must be made for cleanup and refuse disposal after the event.

Atwood Administration and/or Public Safety have the right to cancel the event if extreme weather conditions (blizzards, wind chill advisories, tornado warnings, thunderstorms with lightning, or high winds) are forecasted by the National Weather Service or are present in the area.

Refer to the St. Cloud State University Use of Outdoor Space policy.

Any major events held in the outdoor front porch area should provide volunteer staff to:

1. Keep an aisle on the ramp open for pedestrians;
2. Assist any individuals with disabilities who are trying to exit through the doors by helping them navigate a crowd or choose a different route.

The following procedures should be followed when hosting a fundraiser on the mall that involves car bashing:

1. The battery must be removed to eliminate the possibility of sparks;
2. The radiator must be drained to remove any antifreeze that is present;
3. All participants are required to wear safety glasses;
4. All window glass must be removed beforehand;
5. All fluids must be removed before bringing the car onto the mall, and some form of protection should be placed under the car while it is on the mall;
6. Two fire extinguishers must be present at the scene.