Camps, Conferences & Events

St. Cloud State University

Hold your event at SCSU

Planning your Camp, Conference or Event at SCSU

Enjoy hosting your event in a picturesque setting on our 100-acre campus along the banks of the Mississippi River. We’re located a short one-hour drive northwest of Minneapolis/St. Paul and can accommodate camps, simple gatherings or host a full-service event. We offer affordable, flexible prices and a staff that will work in close partnership with you to customize your event!

While planning your event, St. Cloud State planning staff will need to know:

Dates of Camp or Conference
Amount of attendees
Do you need housing?
Do you need meals?
Do you need parking on campus?
What spaces on campus do you require?

We look forward to assist your group with your event to make the planning as smooth as possible! For any question contact Dana Randt at dana.randt@stcloudstate.edu.

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Planning Guide and Action Steps

Planning Timeline	Action
Date Selection and Contract Negotiation	Camps & Conference Coordinator will send contract
Return Signed Contract	Client
Book facility spaces needed for event	Client confirms with Camps & Conference Coordinator
30 days before event	Cancellation deadline
14 days before arrival	Finalize attendee count & verify booked facilities spaces
7 days before event	Roster room assignments, final count for meals due
Arrival	Check-in housing and Camps & Conference Coordinator
Departure	Return keys, return linens, return any unused parking permits
Billing Invoices Sent	Payment due within 30 days of receiving invoice