Policies & Procedures

The Office of Human Resources has developed a web-based Policy and Procedures Manual for the benefit of SCSU campus constituencies. The web-based manual is intended to provide specific information and guidance on the application of administrative decisions and SCSU policies on the day-to-day activities of faculty and staff. It is our hope that the web-based manual will foster more consistent application of these administrative decisions and SCSU policies and procedures, which we believe will benefit all SCSU employees. Additionally, we wanted to establish accessible information in one location with appropriate links to Minnesota State and MMB websites.

Because the web-based manual is the product of the Office of Human Resources and not the collective bargaining process, it is not intended to be inconsistent with or contradict the various collective bargaining agreements applicable to SCSU employees. Please be aware that SCSU, like all institutions may, from time to time, change its policies and procedures. The SCSU Office of Human Resources will update the web-based manual as necessary to reflect such changes. Notice to employees of changes in SCSU policies and procedures may all be given by other means, e.g., special announcements, newsletters, and general correspondences.

• ADA
  • independent-contractor-employee-status.docx
• Display & Distribution of Information Policy (University Policy)
• Board Early Separation Incentive (BESI)
• Commercial Drivers' License Drug and Alcohol Testing
• COVID-19 Proof of Vaccination and Testing Policy
• Discrimination/Harassment Report or Complaint –Investigation & Resolution
• Drugs & Alcohol Policy (University Policy)
• Employee Code of Conduct
• Ethics
  • Outside Employment
  • Fraudulent or Other Dishonest Acts
  • State Employee Ethical Obligations
  • Electronic Communication & Technology Ethics
  • E-mail Policy
  • Preventing Discrimination in the Workplace Web-based training
  • External Board Participation Approval Form (Minnesota State Administrators)
• Faculty forms - Procedures for completion
  • Unclassified Change Form
  • Summer Session Roster
  • Sick/Vacation/Personnel Leave Usage
  • Promotion
  • Promotion/Tenure Transmittal Forms
• Family Medical Leave Act (FMLA)
  • FMLA Statewide Policy
  • FMLA Frequently Asked Questions
• Hiring Procedures and Forms
  • Employment Request Form
  • Classified Hiring Process
    • AFSCME
    • MAPE
    • MMA
    • MNA
    • Managerial Plan
    • Commissioner’s Plan
  • Faculty & Coaches Hiring Process
  • Faculty Prior Experience Collection Form
  • Flexible Hiring Freeze
  • Minnesota State Administrator Hiring Process
  • MSUAASF Hiring Process
  • Minnesota State Administrators and MSUAASF Forms - Procedures for completion
    • Employment Request Form
    • Administrative Prior Experience Form (for Minnesota State Administrators)
    • Prior Experience Evaluation Form (for Administrators)
    • Employment Eligibility Verification (I-9)
  • Temporary Positions
    • Faculty & Coaches
    • Minnesota State Administrators
    • MSUAASF
    • Classified
  • Request to Hire Approval Form
  • Application Form for Unclassified Employees
  • Request for Approval – Acting/Interim Appointment
  • Consulting Faculty Request Form
  • I-9 Employment Eligibility Verification Form
  • Foreign National Hiring
  • Supervisor Checklist for New Employee
• Independent Contractor
  • Independent Contractor/Employee Status Form
• Keys
• Listservs (Announce/Discuss) guidelines
• Mandated Reporting
• Nepotism
  • Nepotism Documentation Form
• Office Coverage
• 1B.1 Nondiscrimination in Employment and Education Opportunity
• Personal/Sick/Vacation/Bereavement leave process for Minnesota State Admin. and MSUAASF
• Personnel File Viewing
• Preferred Name
• Range Placement Procedure for MSUAASF Positions
• Reallocations for Classified Positions
• Religious Observances (Holiday Guidelines)
• Remote Hires
• Request for Public Personnel Information
  • Request for Public Personnel Information from St. Cloud State University Form
• Respectful Work Place, Violence and Weapons (University Policies)
• Sabbatical
  • MSUAASF Sabbatical Leave Guidelines and Request Form
  • Administrative Sabbatical Leaves
  • Faculty Sabbatical Leave Request Form
  • Sabbatical Leave Report Form
• Sexual Violence Policy
• TeleWorking Policy (Telecommuting)
• Tobacco Use Policy (University Policies)
• University Cancellation and Closing
• Use of Outdoor Spaces (University Policies)
• Vehicle User Agreement
• Voluntary Unpaid Leave of Absence
• Volunteers (University Policies)